After the 2-minute quiz, this is the first step. In a 60-minute call we look at how work moves through your firm and where the admin hours go. You get a one-page map with the 3 fixes and one quick win you can do this week. You keep it, no strings.
A map you keep, whether you build or not.
Your Admin Map, part by part, in plain language for firm owners. Click through a sample to see what each part looks like.
Example Admin Map · Studio M · 6 peoplePart 1 of 7
Workflow map
Supplier quote, from client request to approved order.
Client asks for optionsEmail or WhatsApp · Studio manager15 min
Request quotes from 3 suppliersCopy-paste specs into 3 emails40 min
Chase repliesAverage 2.4 follow-ups per supplier55 min
Build comparison sheetRetyped by hand into Excel50 min
Client approvalSent as PDF, approval lost in email20 min
Bottleneck: steps 3–4 take 58% of the time.
Time baseline
Admin hours per week, measured over 2 weeks.
Studio manager11 h
Principal6 h
Project architect4 h
Junior designer2 h
Total admin23 h / wk
Fixable with the Rescue (example)16 h / wk
Ranked fixes
#
Fix
Hours / wk
In the Rescue
1
Inquiry and Follow-up Desk
6.5 h
Week 1
2
Monthly Project Numbers
5.5 h
Week 2
3
Project Memory
4.0 h
Week 3
4
Leave alone: drawings and design reviews
0 h
Stays with you
Tools & data
What you already use, and how ready it is to connect.
GmailClient and supplier emailReady
Google DriveDrawings, quotes, contractsReady
WhatsAppClient approvals, site photosNeeds export
Excel price sheets3 versions, last updated in MarchNeeds cleanup
Accounting softwareInvoices and expensesReady
Leave alone
Not everything should be automated. These stay with your team.
Design reviewsJudgment calls. Automation would slow them down, not speed them up.
Drawings and BIMOutside our scope, and your software already handles them.
First client meetingThe relationship is the product. Keep it personal.
30-day plan
Built in order, with the first system live in week 1.
Week 1Inquiry and Follow-up DeskEvery inquiry logged, answered and followed up
Week 2Monthly Project NumbersInvoices filed per project, numbers by the 5th
Weeks 3 to 4Project MemoryPast materials, suppliers and decisions, searchable
Target in this sample: about 16 h / wk back by day 30, measured against the map.
Walkthrough call
60 minutes, with whoever runs the studio day to day.
10 minWhat we foundThe map and the baseline, in plain language.
20 minThe ranked fixesCost, hours saved and order for each.
20 minYour questionsIncluding what to do yourselves, without us.
10 minNext stepsThe 30-Day Admin Rescue, do it yourselves, or wait. All fine.
Example only. Studio M and every number in this sample are illustrative, not a real client. Your map is built from your own firm's numbers.
The Admin Map is 100% free of charge, wherever you're based, and you keep it either way. All we ask in return is a referral, plus a review if you found it useful. If you want the 30-Day Admin Rescue after that, I'll walk you through it at the end of the call.
Archon & Partners